Resignation Letter Writing Tips
Are you ready to write your letter of resignation? Read
our tips and advice for writing an effective letter of resignation.
To select a specific category, click on a letter of resignation
link below.
The Basics
A written resignation gives you the time to effectively prepare
what you wish to communicate, and gives you greater control
over your delivery of the message. A written resignation also
reinforces the fact that you are really leaving and are not
simply threatening in order to re-negotiate your position.
The Purpose: What goes in your letter of
resignation is not the same as what you might say when candidly
discussing your resignation with coworkers, friends or family.
Your letter of resignation doesn't have to be bone dry, but
keep it short, simple and positive.
- Its sole purpose is to officially document dates of resignation
and notice.
- It's a business letter, not a personal letter.
- It's not wise to use it as a soapbox.
- Keep a copy for your records.
- Before you hand in your letter of resignation, make sure
you've discreetly prepared to leave. You may leave the premises
shortly after you give notice.
Things to remember: There's no need to write
a dissertation. Simply construct a brief, concise note that
covers all the bases. Here are a few suggestions:
- Get right to the point. Start off the letter by stating
your intention to resign and by mentioning your acceptance
of another offer or other reason for leaving, such as moving
cities.
- Be sure to say when your last day of employment will
be. It is common courtesy to give two weeks notice before
ceasing employment.
- You may wish to mention that the offer you have accepted
is for a position that fits better with your personal preferences
or career goals.
- You should also thank your employer for the opportunity
to work for his/her organization.
After you start your new job, you may wish to send a letter
to your former boss and coworkers with your new contact information,
so that they can keep in touch and remain a part of your network.
Prepare your thoughts
A written resume gives you the opportunity to effectively
prepare what you wish to communicate, and gives you greater
control over your delivery of the message.
Take advantage of the opportunity. A written
letter of resignation always gives you more time to prepare
what you want to sletter of resignationter control of your
message. Use this opportunity constructively.
Take the time to thoroughly prepare your thoughts and organize
them into a careful and concise letter.
Keep it simple
While writing your letter of resignation may be an unpleasant
task, there's really not that much letter of resignation it,
you should try to keep it as simple as possible.
Basic elements: In its simplest form, a
resignation letter should only include the following information:
name, date, the person it is addressed, notice of termination
of employment, when this is effective from and finally, your
signature.
Especially if you intend to use your employer as a reference,
stick with the simple basic elements.
Don't explain your reasons for resigning.
For one thing, it's really nobody's business but your own.
For another, no matter how honorable you reasons may be, by
stating them you leave up for misinterpretation by the reader.
You may not be able to achieve the right tone for your writing.
For example, if you write that you've found a more challenging
career opportunity, it implies that you're bored with your
current job.
Or if you write that you're having family or health problems,
you just documented that you might be a risky hire.
Avoid having your words come back to haunt you down the road,
when a potential employer contacts your former employers as
references.
So keep it as simple as possible and try not to leave anything
up to the interpretation (or rather, misinterpretation) of
the reader.
Stay Cool
If you are leaving under less than desirable circumstances,
you want to avoid letting your hard feelings show in your
resignation letter.
Resist the temptation to badmouth and let off steam. Remember,
your letter of resignation may be used as a stick with which
to bash you later on.letter of resignation
Keep your reasons and other unnecessary statements
out of your letter of resignation. While you may
feel compelled to defend yourself, voice opinions or settle
scores, it's not a good idea, particularly in writing.
A simple, "I resign..." statement is powerful enough
in itself.
Avoid burning bridges. Don't jeopardize
termination benefits and any hope of a decent reference just
to blow off steam. It's not a good idea to burn your bridges
either, because you never know who your next boss might be.
Don’t get personal. Just because you
are now leaving, a written letter of resignation is not the
vehicle with which to tell your boss what yoletter of resignationhem.
It is never polite to include personal remarks in a resignation
letter. If you genuinely have differences of opinion with
your boss, save the communication of them for another time
and place.
Avoid slander. If you think you have a legal
case, then take it to court, but don't first turn the tables
against you by writing slanderous accusations. Tell it to
an attorney instead.
Remember, your employer requires and files your letter of
resignation for exactly that reason: in case there's a legal
proble letter of resignationr commit in writing what you may
later regret!
Remember your audience
If you're leaving under good circumstances and feel that
you owe more than just a one-liner, resist the temptation
to write too much and keep the intended audience in mind.
Only for management and HR department. It's
nice to express your gratitude to your colleagues, but they
probably won't even see your letter of resignation. It's only
for your management and HR department to see your letter of
resignation. It is unlikely of them to pass it around to others.
Emphasize the positive. If you're leaving
in good circumstances and feel that you want to say a little
bit more, again, emphasize the positive - perhaps thank the
boss for the opportunities he / she gave you - you never know
when you may need your ex-employer to vouch for you or to
give you a reference.
If you wish to thank management for the opportunities they
gave you, it's okay to include it in your letter. If you wish
to thank your colleagues, take them to lunch.
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